Privacy Policy
#1. Introduction
Best of Portugal Weddings (www.bestofportugalweddings.com) is committed to protecting the privacy, confidentiality, and security of all personal data provided by its users, including both professionals and couples.
This Privacy Policy explains how personal data is collected, used, stored, and protected, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable Portuguese legislation.
By accessing or using this website, you acknowledge that you have read, understood, and agreed to this Privacy Policy. If you do not agree with any part of it, you should refrain from using the website and its services.
2. Data Controller
Best of Portugal Weddings is a sole trader business registered in Portugal and acts as the data controller in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR).
Registered address: Rua 25 de Abril n.60 -Azeitão
VAT number: PT 208787275
For any questions regarding this Privacy Policy or the processing of personal data, please contact:
info@bestofportugalweddings.com
3. Scope of this Policy
This Privacy Policy applies to all personal data collected through:
• The website www.bestofportugalweddings.com
• Direct communications (including email, contact forms, and applications)
• Social media platforms associated with Best of Portugal Weddings (including but not limited to Instagram)
• Participation in editorials, collaborations, interviews, platform features, and services
• Submission of professional content, including portfolios, images, videos, and written materials
This includes personal data collected in the context of:
• Interviews and storytelling features
• Editorial productions and creative collaborations
• Content submissions intended for publication on the website and/or social media
• Any current or future services, offerings, or professional activities provided by Best of Portugal Weddings
4. Personal Data Collected
We may collect and process the following categories of personal data:
• Identification and contact data: name, email address, phone number, postal address, and other contact details provided through forms, email, applications, or direct communications.
• Professional and business data: business name, professional role, service category, location, website, social media profiles, portfolio materials, service descriptions, and other information submitted in connection with professional listings or collaborations.
• Interview and editorial content: responses to questionnaires, interviews, testimonials, biographies, storytelling features, written submissions, and other editorial materials.
• Image and audiovisual data: photographs, videos, recordings, and other visual or audiovisual content submitted for publication, promotional use, editorials, or collaborations.
• Social media interaction data: personal data shared through social media channels associated with Best of Portugal Weddings, including direct messages, comments, story replies, submissions, and campaign interactions.
• Usage and engagement data: interaction with the website, pages visited, navigation behavior, clicks, and engagement with platform features, newsletters, and campaigns.
• Technical data: IP address, browser type, device information, operating system, cookie identifiers, and related technical and analytics data.
• Transaction and billing data: information necessary to manage subscriptions, paid services, invoices, payment records, and related administrative and legal obligations.
• Any other information voluntarily submitted: including data provided in connection with editorials, collaborations, applications, inquiries, consultations, future services, or other professional activities offered through the platform.
Users must provide accurate, complete, and up-to-date information. Where users submit personal data relating to third parties, they are responsible for ensuring that such data is shared lawfully and, where required, with the necessary permissions or authorizations.
5. Legal Basis for Processing
Personal data is processed in accordance with the following legal bases, depending on the nature of the interaction with the platform:
• Performance of a contract
Where processing is necessary to provide services, manage subscriptions, publish professional profiles, and execute participation in editorials, collaborations, or other platform activities.
• Consent
Where users have given explicit consent, including for receiving newsletters, marketing communications, or optional features. Users may withdraw their consent at any time.
• Legal obligation
Where processing is required to comply with applicable legal, tax, accounting, or regulatory obligations.
• Legitimate interest
Where processing is necessary for the legitimate interests of Best of Portugal Weddings, including:
• Improving the platform, services, and user experience
• Ensuring the security and integrity of the website
• Managing and promoting professional content submitted to the platform
• Supporting the visibility and positioning of professionals featured on the platform
Such processing is carried out only where these interests are not overridden by the fundamental rights and freedoms of the data subject.
6. 6. Purpose of Data Processing
Personal data is processed for the following purposes:
• Managing subscriptions, services, and participation in editorials, collaborations, and platform features
• Providing, operating, and improving current and future services, offerings, and professional activities of Best of Portugal Weddings
• Communicating with users, including responding to inquiries, applications, and service-related interactions
• Sending newsletters, updates, and promotional communications, where consent has been provided
• Developing, producing, and publishing editorial content, including interviews, storytelling features, and professional showcases
• Promoting professionals, brands, and collaborators through the platform, social media, and other digital or promotional channels
• Publishing, distributing, and showcasing content across the website, social media platforms, and marketing materials
• Supporting the visibility, positioning, and branding of professionals featured on the platform
• Monitoring, analyzing, and improving website performance, user experience, and service effectiveness
• Ensuring platform security, preventing fraud, abuse, or unauthorized use
• Managing administrative, financial, and operational processes related to services and subscriptions
• Complying with applicable legal, regulatory, and tax obligations
7. Public Content and Use of Materials
Due to the nature of the platform, users may submit content intended for public display, including but not limited to:
• Portfolios
• Images and videos
• Interviews, testimonials, and editorial content
• Any other materials submitted as part of collaborations, editorials, or platform features
By submitting such content, users acknowledge and agree that:
• The content may be published on the website, social media platforms, and other digital or promotional channels associated with Best of Portugal Weddings
• The content may be used, reproduced, displayed, distributed, and promoted for editorial, marketing, branding, and commercial purposes
• The content may be adapted, edited, reformatted, or combined with other materials, provided that its integrity is not materially misrepresented
• The content may remain publicly accessible and may be shared by third parties once published
By submitting content, users grant Best of Portugal Weddings a non-exclusive, worldwide, royalty-free, transferable license, with no time limitation, to use such content for the purposes described above.
Users represent and warrant that:
• They hold all necessary rights, licenses, and permissions to submit and authorize the use of the content
• Any individuals identifiable in the content (including clients, models, or third parties) have given their informed consent for its use, publication, and promotion
• The content does not infringe any third-party rights, including intellectual property or personality rights
Best of Portugal Weddings shall not be liable for:
• Any unauthorized use of publicly available content by third parties
• Any claims arising from lack of rights, permissions, or consents related to submitted content
The platform reserves the right to remove or refuse any content that violates applicable laws, third-party rights, or platform standards.
8. Data Sharing with Third Parties
Best of Portugal Weddings may share personal data with third parties where necessary for the operation, development, promotion, administration, or legal compliance of the platform and its current or future services.
Such third parties may include:
• Website hosting, cloud storage, and technical infrastructure providers
• Email, communication, and newsletter platforms
• Analytics, tracking, and performance tools
• Payment processors, invoicing providers, and accounting or administrative service providers
• Advertising, social media, and marketing platforms
• Professional advisers, including legal, tax, or compliance advisers
• Public authorities, regulators, courts, or law enforcement bodies, where disclosure is required by law or necessary for the establishment, exercise, or defence of legal claims
• Service providers supporting editorials, collaborations, consultations, creative projects, or other business activities carried out by Best of Portugal Weddings
Depending on the circumstances, these third parties may act as:
• Data processors, where they process personal data on behalf of Best of Portugal Weddings and under its instructions; or
• Independent data controllers, where they determine the purposes and means of processing their own activities in accordance with their own legal obligations and privacy policies.
Where required, Best of Portugal Weddings will enter into appropriate contractual arrangements with third-party service providers to ensure confidentiality, security, and compliance with applicable data protection laws.
Personal data may also be disclosed in connection with a business reorganisation, transfer of assets, merger, acquisition, or similar transaction, where such disclosure is necessary and lawful.
Best of Portugal Weddings does not sell personal data to third parties.
9. International Data Transfers
In the course of operating Best of Portugal Weddings and its current or future services, personal data may be transferred to, stored in, or accessed from countries outside the European Economic Area (EEA), including where service providers, platforms, or technical infrastructure are located or operate internationally.
Where such transfers occur, Best of Portugal Weddings will ensure that an appropriate legal basis and adequate safeguards are in place in accordance with applicable data protection laws.
Depending on the circumstances, international transfers may take place on the basis of:
• An adequacy decision adopted by the European Commission, where the destination country is recognized as providing an adequate level of data protection
• Standard Contractual Clauses approved by the European Commission
• Other legally recognized safeguards or transfer mechanisms permitted under applicable data protection law
Where required, supplementary measures may also be implemented to ensure that personal data transferred outside the EEA continues to benefit from an essentially equivalent level of protection.
International transfers may occur in connection with, among other things:
• Website hosting and cloud infrastructure
• Email and communication platforms
• Analytics and performance tools
• Payment, invoicing, and administrative systems
• Advertising, social media, and marketing platforms
• Other tools, providers, or partners supporting the operation, development, promotion, or delivery of Best of Portugal Weddings’ services and activities
Users may contact Best of Portugal Weddings for further information regarding the safeguards applicable to international data transfers.
10. Cookies and Similar Technologies
This website uses cookies and similar technologies, including pixels, tags, and other online identifiers, to ensure the proper functioning of the website, improve user experience, analyse performance, and support current or future features, services, and marketing activities of Best of Portugal Weddings.
These technologies may include:
• Strictly necessary cookies – required for the operation, security, and core functionality of the website
• Functional cookies – used to remember user preferences and enhance website features
• Analytics cookies – used to understand how visitors interact with the website and to improve performance and user experience
• Marketing and advertising cookies – used to measure campaigns, deliver relevant content, and support advertising and social media activities
Strictly necessary cookies may be used without prior consent where legally permitted. All other cookies or similar technologies will only be placed or activated after the user has provided prior, explicit consent through the cookie banner or preference management tool.
Users may, at any time, accept, refuse, or customise their cookie preferences, and may withdraw consent as easily as it was given.
Depending on how the website operates and evolves, certain third-party services, embedded content, social media features, analytics providers, advertising partners, or technical tools may also use cookies or similar technologies in connection with the website and its services.
Further information about the categories of cookies used, their purposes, retention periods, and any relevant third parties may be provided in a separate Cookie Policy or Cookie Notice, which forms an integral part of this Privacy Policy.
11. Data Retention
Personal data is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, taking into account the nature of the data, the purpose of processing, and applicable legal requirements.
In particular:
• Account and service data are retained for the duration of the contractual relationship and for a reasonable period thereafter, as necessary to manage the account, ensure continuity of services, and handle any follow-up matters
• Marketing data is retained for as long as the user has given consent, and will be deleted or anonymised upon withdrawal of such consent
• Transaction, billing, and administrative data are retained for the period required by applicable tax, accounting, and legal obligations
• Technical and usage data may be retained for a limited period necessary for analytics, security, and performance monitoring
Content submitted for publication, including portfolios, images, videos, interviews, and editorial materials, may be retained and remain publicly accessible for as long as it is relevant to the platform’s activity, editorial positioning, and promotional purposes, unless removal is requested or required by law.
Best of Portugal Weddings may also retain certain personal data where necessary to:
• Comply with legal obligations
• Resolve disputes or enforce agreements
• Protect the rights, property, or safety of the platform, its users, or third parties
Where possible, personal data may be anonymised and retained for statistical, analytical, or historical purposes.
12. Data Subject Rights
Under applicable data protection laws, including the General Data Protection Regulation (GDPR), users have the following rights in relation to their personal data:
• The right to access their personal data and obtain a copy of the information held
• The right to request the correction of inaccurate or incomplete data
• The right to request the erasure of personal data (“right to be forgotten”), subject to applicable legal limitations
• The right to request restriction of processing in certain circumstances
• The right to object to processing, including processing based on legitimate interests or for direct marketing purposes
• The right to data portability, allowing users to receive their data in a structured, commonly used, and machine-readable format
• The right to withdraw consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal
• The right not to be subject to a decision based solely on automated processing, including profiling, where applicable
To exercise any of these rights, users may submit a request by contacting:
info@bestofportugalweddings.com
Requests will be handled in accordance with applicable legal requirements. Best of Portugal Weddings may request additional information to verify the identity of the requester before processing any request.
Requests will generally be responded to within one (1) month of receipt. This period may be extended where necessary, taking into account the complexity and number of requests, in accordance with applicable law.
Please note that certain requests may be limited or refused where processing is necessary for:
• Compliance with legal obligations
• The establishment, exercise, or defence of legal claims
• The performance of a contract
• Legitimate interests that override the rights and freedoms of the data subject
• The maintenance of publicly available content forming part of the platform’s editorial or professional activity
Users also have the right to lodge a complaint with the competent supervisory authority:
Comissão Nacional de Proteção de Dados (CNPD) – www.cnpd.pt
#13. Data Security
Best of Portugal Weddings implements appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, misuse, or any other form of unlawful processing.
Such measures are adopted taking into account the nature, scope, context, and purposes of the processing, as well as the risks posed to the rights and freedoms of individuals.
Where personal data is processed by third-party service providers on behalf of Best of Portugal Weddings, reasonable steps are taken to ensure that such providers implement appropriate security measures and process personal data in accordance with applicable data protection laws.
Although Best of Portugal Weddings seeks to protect personal data through appropriate safeguards, no method of transmission over the internet or method of electronic storage can be guaranteed to be completely secure.
In the event of a personal data breach, Best of Portugal Weddings will assess the incident without undue delay and take appropriate action in accordance with applicable law, which may include containment measures, mitigation steps, documentation of the incident, and notification to the competent supervisory authority and/or affected individuals where legally required.
14. User Responsibilities
Users agree to:
• Provide personal data and other information that is accurate, complete, truthful, and kept up to date
• Submit only content, materials, and information that they are legally entitled to share, publish, or make available through the platform
• Ensure that any content submitted, including images, videos, interviews, testimonials, portfolios, or other materials, does not infringe any third-party rights, including privacy rights, image rights, personality rights, confidentiality obligations, intellectual property rights, or contractual rights
• Ensure that any personal data relating to third parties is provided lawfully and, where required, with the necessary prior consents, permissions, licences, or authorisations
• Refrain from submitting content or information that is unlawful, misleading, defamatory, abusive, fraudulent, infringing, or otherwise incompatible with the purposes, standards, or professional positioning of Best of Portugal Weddings
Best of Portugal Weddings reserves the right, at its sole discretion and without prejudice to any other legal rights or remedies, to review, refuse, suspend, restrict, remove, or discontinue the publication or use of any content, material, submission, or user-related information that:
• Violates applicable law
• Infringes third-party rights
• Creates legal, regulatory, reputational, or operational risk for the platform
• Is inaccurate, incomplete, misleading, or incompatible with the platform’s standards, editorial direction, or business activities
Users remain solely responsible for the content and materials they submit and for ensuring that all necessary rights, permissions, and authorisations have been obtained.
Best of Portugal Weddings shall not be liable for any loss, damage, claim, or dispute arising from content or information submitted by users in breach of these obligations.
15. Changes to This Privacy Policy
Best of Portugal Weddings may update this Privacy Policy from time to time to reflect legal, regulatory, technical, operational, or business changes, including changes related to the website, the platform’s current or future services, or the way personal data is processed.
The most recent version of this Privacy Policy will always be made available on the website and will indicate the date of the latest update.
Where changes are minor and do not materially affect users’ rights or the way personal data is processed, Best of Portugal Weddings may update this Privacy Policy by publishing the revised version on the website.
Where changes are material, relevant, or likely to affect users’ rights, expectations, or the manner in which personal data is collected, used, shared, or retained, Best of Portugal Weddings will take appropriate steps to inform users through suitable means, which may include a notice on the website, email communication, or other direct notification where appropriate.
Where required by applicable law, Best of Portugal Weddings will obtain the user’s consent before such changes take effect in relation to any new processing activity that relies on consent.
Users are encouraged to review this Privacy Policy periodically to remain informed about how personal data is processed and protected.
Continued use of the website after any non-material updates have been published may be understood as acknowledgment of the updated Privacy Policy, without prejudice to any legal requirement to provide specific notice or obtain consent where applicable.
16. Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of Portugal, including the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable national legislation.
Any disputes arising in connection with this Privacy Policy shall, in principle, be subject to the jurisdiction of the courts of Lisbon, Portugal.
However, this shall be without prejudice to any mandatory legal provisions that may grant jurisdiction to the courts of the user’s country of residence, particularly where required under applicable consumer protection or data protection laws.
17. Final Note
Users are responsible for ensuring that all personal data and content submitted to Best of Portugal Weddings is accurate, complete, up to date, and lawfully provided.
In particular, users must ensure that they hold all necessary rights, permissions, and authorisations to submit any content, including images, videos, interviews, or other materials, and that any identifiable individuals have given their consent where required.
Users acknowledge that content submitted for publication, editorial features, or promotional purposes may remain publicly accessible and may continue to be used in accordance with this Privacy Policy and the Website’s Terms and Conditions, unless removal is required by law or expressly agreed otherwise.
Best of Portugal Weddings does not control and is not responsible for the use or redistribution of publicly available content by third parties once such content has been published.
Nothing in this Privacy Policy shall be interpreted as limiting or excluding any obligations imposed by applicable data protection laws on Best of Portugal Weddings as the data controller.
This Privacy Policy should be read in conjunction with the Website’s Terms and Conditions, which form an integral part of the relationship between the user and Best of Portugal Weddings.